So Suite Properties

Letting is a thrilling extension of estate agency and it plays a vital role in our business development. Whether you are renting or letting a property, our dedicated and helpful staff will guide you through the process ensuring you are fully informed of progress at every stage.

Letting your property should be a straight forward business; the process should be transparent, the briefings up-to-date, and the customer service good. You are guaranteed a bespoke service by So Suite Properties, as we firmly believe that a “one size fits all” letting template approach won’t necessarily suit every client.

Therefore our letting strategy is tailored to each different letting instruction. We apply differing bespoke letting strategies, specifically designed for each letting instruction. After all, no two properties are the same; neither are the situations of the landlords. This lets us acquire an in-depth knowledge of each property we are instructed on, match the property to an ideal applicant(s) to ensure a quick let.

The combination of our team of lettings advisors’ experience and local knowledge, and local letting influences and local amenities that affect price, will be harnessed to achieve a suitable letting price for you. In addition, we ensure that your property receives focused attention and is truly marketed to serious applicants.

Take advantage of our FREE, NO OBLIGATION market appraisal, or our FREE VALUATION service if you are looking to rent your property or find out the weekly rent you could achieve. We can deliver this service over the phone or, if you prefer, a precise valuation can be given following a visit to your property.

To get us working for you, Call us on 020 8830 7685; or if you wish, send us a completed valuation form of your request.

The following are some of the must do before putting your property on the lettings market

If the property is still mortgaged, you must inform your lender and get their permission. If they refuse, you may need to move your mortgage to a different lender. Most lenders will only charge administration fee to effect this minor change. We can point you in the right direction if you need it.

If you are planning to let a leasehold property, there may be some clauses in the lease relating to what you can and cannot do. Read your head lease, if it is ambiguous in any way, show it to us and we can advise you.

Inform your insurance company as your buildings and contents insurance may be affected. You will need to make sure that cover will continue if you are absent from the property, or find a new insurer if your insurer are inflexible.

The first step is to photograph the property and get it onto our website, and other property portals that we subscribe to, as quickly as possible. We'll take colour photographs and create a colour brochure of your property thereby ensuring maximum exposure. Then we'll match your property to prospective tenants and tell them about it instantly via email, text messages and telephone.

Few people rent their homes without a viewing. And in some cases, two or more viewings are conducted before a final decision is made. We advise, where possible, that all those involved in the decision-making where letting is concerned, are present at viewings, to speed the decision-making process. However, there are instances where that is impossible; so absolute trust must exist between the applicants.

Most of our viewings are conducted with emphasis on the potential tenant(s) coming to our offices, where if possible they are driven to the property. However, we will meet clients at the property if it is convenient for them to go straight there. We always accompany clients to viewings except in cases where the property owner has given us specific instructions that they would entertain unaccompanied viewings. After viewings, we would ask for applicants’ unequivocal comments, as these are essential for us to continue to deliver a detailed service to potential tenants and client landlords.

Finally, we cannot guarantee that pre-booked viewings will always go ahead as property statuses change consistently. But we will always guarantee the applicants a consistent and transparent update of the property status just so that everyone is kept up-to-date.

We are committed to keeping landlords up-to-date with feedback on viewings and any offers.

Once So Suite Properties have been instructed, and the paperwork signed, we can start writing the lettings particulars and gathering related information about your property. We make sure they are correct and present the property in the way you want.

Our aim is to expose your property to as many potential applicants as quickly as possible within the shortest time span. To achieve this, a structured and result-oriented approach is used. The cutting-edge technology we use is as important to us – because we recognise how important it is for you to let your property as quickly as possible.

We have therefore assembled and subscribed to an array of functional property web portals which will give your property maximum exposure and allow us to find you a tenant(s) quickly. These portals are monitored and analyzed regularly for performance. The following logos represent some of those sites where your property will appear as soon as we are instructed.

In addition, your property will also appear on our real-time website, www.sosuite.co.uk, and advertised on our street level window display. Today’s standard property letting-enhancers, such as digital colour photos, location maps and printable colour brochures will be added to create more interest. These are complemented with a full colour advert, where possible, in the local newspaper, Willesden Green & Brent Times, to increase your property exposure.

We obtain a variety of references to check that tenants can afford the property and are of reliable character. We also offer rental and legal protection insurance to protect you in the eventuality of a tenant becoming unable to meet their rent payments. We also take care of the legal documentation between you and the tenant.

We will initiate a thorough referencing process on the applicant(s) going back three years through a recognised referencing agency, whose sole pre-occupation is to provide an in-depth categorised report on the applicant(s). The report collated by the referencing agency can be made available to landlords if they wish.

We can also manage many items to do with the tenancy. This includes collecting rent, compiling inventory lists through a professional inventory clerk and assisting with any repairs and tenancy issues. We also visit the property from time to time to keep an eye on its condition. The following is a snapshot of items that potential tenants must provide before the commencement of tenancy:

Private Applicants/Guarantors

• Photocopy of current passport or driving licence (In Colour)
• Bank statements (back dated last three months)
• A current landlord’s reference/mortgage statements if acting as a guarantor
• Employer’s reference stating whether employment position is permanent or temporary and confirmation of annual salary
• Applicants’ pay slips (back dated three months if paid monthly or six weeks if paid weekly)
• One month’s or six weeks deposit as required by the landlord and a month advance rent.

Student Applicants

• Acceptance letter from university/college detailing the nature of studies & duration of course
• Photocopy of current passport or driving licence (In Colour)
• Provide a resident guarantor who must provide:
  • Mortgage Statements
  • Photocopy of current passport or driving licence (In Colour)
  • Two utility bills (mobile phone bill is unacceptable)
  • Bank Statements (back dated last three months)
  • Employer’s reference stating whether employment position is permanent or temporary and confirmation of annual salary

Company Let

• The company is expected to sign as a guarantor on behalf of employee or student
• Provide three years company account records
• Sign up to pay rent by standing order
• Provide accountant and solicitors’ references
• Provide company registration number
• Provide any other relevant document(s) that may be deemed necessary

There are safety regulations that have to be followed and maintained on a property that is let. We will help you understand compliance with fire and furnishings regulations and we can arrange safety checks for gas and electrical appliances.

A short let is a property which can be let from a few weeks to a few months or longer in some cases (subject to Local Authority restrictions). You can short let any property irrespective of its size. Short let has been a thriving and successful part of our business for the past few years hence we're now marketing its full potential to all home owners and landlords. We have been working with some of the tenants on our database, primarily looking for short let properties, for a minimum of four years and longer in some instances - giving you that peace of mind about our introductions. When letting a property on a short let basis all utility bills are included in the rent (excluding telecommunication services).

And, you don't have to be a professional landlord with a huge portfolio of properties to enjoy the financial benefits that renting your property on a short let basis can bring. You may be a single property owner and renting your property on a short let basis could be just what you need, say, for example, if you work away from home most times, going on holiday or whilst waiting to secure a long term tenant on your property. Apart from the financial benefit, you will also enjoy the increased flexibility of short let terms, multiple choices of tenants and a higher than normal rental income and efficiency.

Don't hesitate to ring us on 020 8830 7685 for more information or booking enquiries.